LMCC Conference Call

July 27, 2010

June 10, 2010
10:00 a.m. – 11:00 a.m.

Participants:  Doug Browne, Mike Brnich, Sandra DeShields, Carlton Duncan, Pam Gilbertz, David Hard, Gina Martin, Leslie McCree, Dara Murphy, Allison Tanner, Wilma Thornton, Cathy Tinney-Zara, and Diane Wormus

Smart Card Update –Tracy Hollis, MISO and Wayne Buchheit, OSEP
Copies of Tracy’s Power Point presentation were provided to the LMCC prior to the conference call. 

Identity and Access Management Program
Tracy discussed milestones including the 100% issuance of Smart Card badges. The deadline is July 1st for issuance of the card. Tracy also provided an overview of the importance and value of the cards. The card will be also used in the future for laptops, desktops and remote access. The Smart Card provides the highest level of security. It will also allow the ability for single sign onto the CDC network. The Identity and Access Management Program (IAM) handles activity for issuance and physical access of the card.

There are 250 personnel outstanding for enrollment and 150 targeted for physical and logical shutoff on June 15th which is primarily contractors. This does not apply to personnel that currently have enrolled or have appointments. Sponsorship for a smart card is now required. The signed paper form is now automated.
ITSO is in the process of a implementing a pilot for logical access pending funding.

Q. When you go back to get issuance, three times my fingerprints did not match and I had to go back and get fingerprint?
A. Anything mechanical and electrical is subject to failure. If any biologic information needs to be accessed it can be by your pin. This would have to be handled on a case by case basis.

Q. When we renew our Smart cards and if there was a previous issue with fingerprints would there be an issue with renewal?
A. It will but with technology improving we will hope it not be an issue. Renewals are due every 5 years.

Q. Does the Smart card have a locater chip?
A. No.

Q. Will each CDC computer have a smart card reader that will be used for logon?
A. Yes everyone will have a smart card reader on their desktop. Any laptops bought by CDC already have readers. CITGO does not. The capability for digital signatures will be there. We will provide guidance on when you should use a digital signature and really isn’t required for the most part. There are complications with digital signatures. It is not our guidance to use that.

 

Questions/Comments from Pam Gilbertz

• Documenting LMCC agreed-on items, issues, processes, and procedures
• Types of items and issues appropriate for discussion in general LMCC meetings
• Purpose of union local updates portion of LMCC meetings

Documenting LMCC agreed on procedures and issues, processes and procedures.
As new members we (Cedric and I) were not aware of how to proceed during the LMCC meetings. One incident in particular was during the last town hall meeting about the disagreements from a presenter that the issue would not be addressed during the town hall but addressed at the LMCC.

Response.  This was the first time that Employee Relations conducted a town hall presentation. The idea for the town hall meetings is for public relations, to get LMCC name out there, our goals and to convey what we do.

What I want to propose is that when we agree on something that we take a vote or reviews and understand that when we send out comments that we still expect to be notified if our comments are incorporated in the final version and the policy is not issued until negotiations are completed unless management thinks there is no duty to bargain. This all needs to be documented for new personnel.

Response:  I agree that we need orientation for new LMCC members.

Types of items and issues appropriate for discussion at LMCC meetings

I think we need to reach an agreement on issues that is appropriate for the LMCC and that it’s not a problem for a particular local that it could be a CDC-wide issue and still appropriate.  Is the purpose of the local updates to talk about things that affect only our local or new items from our local to learn from each other?

Response:   If it’s just an issue in a particular local then it doesn’t need to be brought up. The LMCC is when it affects all areas. It can be presented or added as an agenda item to determine if it is an issue for discussion at the LMCC. The LMCC local update is a brief summary of activities.

Response:  We need to address ground rules on how we address issues and concerned. Maybe a subgroup can be formed with respect for issues with local unions.

It was agreed upon by census that the topics will be discussed further at the next LMCC meeting. 

Meeting adjourned.